A professional event photographer’s camera bag should be versatile, ensuring you’re prepared to capture dynamic moments in various settings. From essential gear to helpful accessories, here’s what you’ll need:

His picture was shot on Canon R6 mkii with an RF 70 - 200 F2.8 attached so that I could stand at the back of the auditorium yet still get close

1. Cameras and Lenses

Primary Camera Body: A reliable DSLR or mirrorless camera with excellent low-light performance is crucial, as many events have challenging lighting conditions. The Canon EOS R5/6, Nikon Z7 II, or Sony A7 IV are popular choices.
Backup Camera Body: Always carry a second camera in case of malfunctions. A backup also lets you switch lenses quickly without missing key moments.
Wide-Angle Lens: Ideal for capturing venue shots, group photos, and crowd overviews. A 16-35mm or 24-70mm lens works well for these purposes.
Telephoto Lens: For discreetly photographing speakers and candid moments from a distance, a 70-200mm lens is indispensable.
Prime Lens: A fast prime lens (e.g., 50mm f/1.8 or 85mm f/1.4) delivers sharp portraits and performs exceptionally in low-light environments.

The picture (left) was shot on Canon R6 mkii with a RF 70 - 200 F2.8 attached so that I could stand at the back of the auditorium yet still get close

2. Lighting Equipment

External Flash: A speedlight, such as the Godox V1 or Canon Speedlite 600EX II-RT, allows for effective indoor lighting. Diffuser or Softbox: To soften flash intensity and avoid harsh shadows, carry a small diffuser or a portable softbox. LED Video Light: For consistent lighting during speeches or dimly lit moments, a compact LED panel can be invaluable.

2. Lighting Equipment

External Flash: A speedlight, such as the Godox V1 or Canon Speedlite 600EX II-RT, allows for effective indoor lighting. A flash is to be used sparingly and only when absolutely necessary. Using the right exposure settings should be possible in most venues. Ambient light is mostly more appealing. Also a flash firing every few moments is very annoying to the guests.
Diffuser or Softbox: If you have to use your flash a diffuser is my preferred way of shooting., It will soften flash intensity and avoid harsh shadows, carry a small diffuser or a portable softbox.
LED Video Light: For consistent lighting during speeches or dimly lit moments, a compact LED panel can be invaluable.

3. Memory and Storage.

High-Capacity Memory Cards: Multiple memory cards (e.g., 64GB or higher) ensure you have enough storage for large files. Opt for UHS-II cards for faster write speeds. Carry many more cards than you feel you will ever need. Memory card to corrupt and sometimes the shoot requires many mor pictures than you thought it might!
Card Wallet: Keep your memory cards organized in a water- and dust-resistant card case.
External Hard Drive: Portable drives like a SanDisk SSD let you back up photos immediately after the event.

THis picture was shot on a Canon R6 mkii with a long lens to get in close from a distance. Also to avoid getting in the site line of the delegates

Often on Event Shoots I'm asked to take pictures of the food being served. Something I love as it appeals to my more artistic sided

4. Power Supplies Spare Batteries:

Event shoots can be long, so carry multiple batteries for your cameras and flashes.
Battery Chargers: Ensure you have a charger to replenish power during downtime or make sure you carry spare batteries. I always have double the amount of batteries I think I might need.

5. Tripod or Monopod

Tripod: A lightweight but sturdy tripod is crucial for stable venue shots or long exposures.

Monopod: Easier to maneuver in crowded spaces, a monopod is perfect for supporting heavier lenses during extended shoots.

Here I used a Wide F-Stop. F25 on my Canon RF 24-70 lens and shot from a low angle for dramatic effect

6. Other Essentials

Camera Straps or Harness: A comfortable harness system helps manage multiple cameras and reduces fatigue.
Lens Cleaning Kit: Keep microfiber cloths, cleaning solution, and a rocket blower to maintain clear optics.
Gaffer Tape: A versatile tool for securing cables or attaching makeshift backdrops. Notebook and Pen: Record shot lists, client notes, or venue details.
Business Cards: Essential for networking and on-site marketing.
Water and Snacks: Long hours require staying hydrated and energized.

A long lens was used for this shot from the back of the room. Although this may look like a wide lens shot the choice of lens was to give a tighter feel to the crop.

7. Optional Gear

Remote Shutter Release:
For precise timing on group shots or self-inclusions.
Color Checker or Gray Card:
Ensures accurate white balance during post-processing.
Reflector:
Handy for enhancing natural light during outdoor or portrait shots.

Be Prepared and avoid Stress

Preparing a well-stocked camera bag not only boosts your confidence but ensures you're equipped to handle any situation that arises during an event.

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